Procedural Manual for the Student Affairs Committee of the College of Humanities and Administrative Studies
Steps for implementing courses registration request procedures (deletion and addition):
The student registers the courses according to the study plan and according to the instructions and controls for registering the courses announced to the student, by entering the student’s electronic portal on time according to the academic calendar announced to the students.
In the event that the student encounters any problem in registration, the following can be followed:
The student reviews the student affairs committee in the college.
Executing the application on the electronic system by a member of the Student Affairs Committee.
Note:
In the event that the student’s academic load is not completed according to the study plan as a result of a problem, the following is followed:
The student submits a request to the Student Affairs Committee and an explanation of his problem.
The application is referred to the Dean of the College for approval, after finding a solution to the problem in coordination with the Head of the Department and the Student Affairs Committee.
The application is executed after approval by the electronic system specialist.
Instructions and controls for registering courses:
Courses are registered by the student through electronic services through the academic system portal.
If the student finds it difficult to register, please contact your academic advisor.
The course required to be registered should not conflict with another course in the academic schedule or have a previous requirement.
In the event that the course to be registered has a concurrent course, the two courses must be registered together.
The course required to be registered should be within three consecutive levels in the student's plan, provided that courses are gradually registered according to the levels of the study plan, from the lowest level to the highest.
There should be vacant seats in the section to be registered.
Not exceeding the maximum allowable academic load in registration according to the student's study plan.
A student expected to graduate during the semester is allowed to register for a maximum of 24 hours.
The student is allowed to submit an amendment to the schedule only once, and through this request he can apply for three academic movements (adding a course / deleting a course / switching a section), during the time allotted for the addition according to the announced academic calendar.
Submission of the application does not mean acceptance, and the application must be followed through the academic system portal.
When requesting to delete a course concurrent with another course, the two courses will be automatically deleted together upon approval of the request to delete one of the courses.
View the academic schedule and commit to attending all registered courses, and follow up on the academic schedule during the registration period.
Steps for implementing the procedures for requesting (deleting and adding) academic courses:
The student deletes and adds courses by entering the student's electronic portal on a date according to the academic calendar announced to students.
In the event that the student encounters any problem in deleting and adding a course, the following can be followed:
The student fills out a form to delete and add courses.
The student approves the form from his academic advisor.
The student submits the form to the Student Affairs Committee.
Executing the application on the electronic system by a member of the Student Affairs Committee.
Steps for implementing the procedures for requesting lifting a ban from entering the final exam for a course:
If the student’s absence from attending academic courses exceeds 25% to less than 50% from attending lectures, the following will be followed:
The student fills out a request form for lifting a ban from entering the final exam for a course, and attaches excuses for the days of absence from lectures, on a date according to the academic calendar announced to students.
The student sends the request to the Student Affairs Committee via the committee's e-mail.
The application shall be presented to the College Council or whoever it delegates to take a decision by approving or rejecting the lifting of the deprivation.
In the event that the council or whoever it delegates agrees to lift the ban, the request will be referred to the director of the electronic system in order to implement the request and amend the student’s status in the course to regular.
Steps for implementing the procedures for requesting an alternative test for a course:
If the student is unable to attend the final exam in any of the semester courses due to a compelling excuse, the following shall be followed:
The student fills out an alternative test request form and attaches excuses for the reason for absence from attending the final exam, on a date according to the academic calendar announced to students (within two weeks from the date of the exam of the course in which the student was absent).
The student submits the application to the Student Affairs Committee.
The application shall be presented to the College Council for approval or rejection.
In the event that the council agrees to accept the student’s excuses and hold an alternative test for him, the department head and members of the final examination committee will be contacted in order to prepare and organize an alternative test for the student, at a date according to the academic calendar announced to the students.
Communicate with the student to inform him of the outcome of the request and the alternative test date, if approved.
After the student finishes performing the test, a member of the Examinations Committee and the control in charge of supervising the alternative tests hands the course instructor the student's answer paper for correction and delivers it to the control again after completing the correction.
After the student finishes performing the exam, a member of the Examinations Committee and the controller in charge of supervising the alternative exams hands the student’s answer sheet to the course instructor; for correction and hand it over to the controller again after completing the correction.
The grade modification form, after approval by the Council, shall be referred to the Director of the Electronic System for Implementation.
Steps for implementing the procedures for requesting lifting a ban from entering the final exam for a course:
A student may excuse himself from continuing to study a semester without being considered a failure by following the following:
The student fills out the form of requesting an apology for a semester, after verifying the identity of the student, on a date according to the academic calendar announced to the student.
Approval of the form from the Solutions Center, the Admission and Registration Department, and the Financial Affairs Department.
The student sends the request to the Student Affairs Committee via the committee's e-mail.
Refer the application to the Dean of the College for approval.
Referring the application approved by the Dean of the College to the Admission and Registration Department, in order to implement it through the electronic system, and change the student’s status to excused.
Communicate with the student to inform him of the outcome of the request.
Steps for implementing the procedures for requesting an apology for continuing to study a semester:
The student may submit a request to postpone the study on time according to the academic calendar announced to the student, and the following shall be followed:
The student submits a request to withdraw from a semester through the electronic system, at a date according to the academic calendar announced to the student.
Approval of the form from the Solutions Center, the Admission and Registration Department, and the Financial Affairs Department.
Approval of the application electronically by the dean of the college or his representative.
Steps for implementing the procedures for requesting to postpone studying a semester:
The student submits a request for postponement of a semester through the electronic system, at a date according to the academic calendar announced to the student.
Approval of the form from the Solutions Center, the Admission and Registration Department, and the Financial Affairs Department.
Approval of the application electronically by the dean of the college or his representative.
Steps for implementing the procedures for requesting an apology for continuing to study a course:
A student may excuse himself from continuing to study a course without being considered a failure by following the following:
The student submits a request to withdraw from a semester through the electronic system, at a date according to the academic calendar announced to the student.
Approval of the form from the Solutions Center, the Admission and Registration Department, and the Financial Affairs Department.
Approval of the application electronically by the dean of the college or his representative.
Steps for implementing the procedures for requesting re-enrolment of a student who has dropped out or who has been dismissed academically:
A student whose enrollment has been suspended due to school interruption, withdrawal, or a decrease in his cumulative GPA of (2.00/5.00) can apply for re-enrolment by following the following:
A student whose enrollment has been folded shall apply for re-enrolment before the beginning of the semester in which he wishes to register.
The student fills out the re-enrolment application form.
Approval of the form from the Solutions Center.
The student sends the application to the Student Affairs Committee via the committee's e-mail, on a date according to the academic calendar.
The application shall be presented to the College Council for approval or rejection.
In the event that the College Council approves the re-enrolment, the approval is transferred to the Admission and Registration Department, in order to implement it through the electronic system, and the student’s status is changed to regular.
Note:
If four semesters or more have passed since the student’s enrollment has been withdrawn, the application will be submitted to the Board of Trustees, based on a recommendation from the College Council, to re-enrol.
If the student receives three consecutive warnings at most, due to a decrease in the cumulative GPA of (5.00/2.00), the application is submitted to the Board of Trustees upon the recommendation of the College Council to give the student a fourth chance.
Steps for implementing the procedures for requesting re-correction of final exam answer sheets:
The student may apply for re-correction of papers by following the following:
Pay the re-correction request fee.
The student fills out a request form for re-correction of the final exam answer papers, on time according to the academic calendar.
The student submits the application to the Student Affairs Committee.
The request shall be submitted to the College Council to take the necessary action.
In the event that the request for re-correction is approved, the College Council forms a committee consisting of three faculty members; To re-correct the answer papers, the committee submits a report to the College Council to decide on it, and the Council's opinion is final.
In the event that the modification of the result is approved, it will be submitted to the management of the electronic system according to the approved form for amending the degree of a course result.
Steps for implementing the procedures for requesting a modification of a student's result in a course:
In the event that a student’s score in a course is modified based on an alternative test, re-correction, or modification of an incomplete grade (L), the following shall be followed:
The course instructor fills in and signs a request form for amending a score and explaining the justifications for the modification.
The form is approved by the department head.
The application shall be presented to the College Council; to make a decision of approval or rejection.
In the event that the College Council agrees to amend the result, the approved application shall be referred to the electronic system administration for implementation and modification of the grade.
Steps for implementing courses equivalency request procedures:
The student submits the academic record of the college in which he studied to the Admission and Registration Department.
The Admission and Registration Department refers the student's academic record to the Student Affairs Committee.
The Student Affairs Committee refers the student's academic record to the head of the department to conduct and approve the equivalence.
The department head records the equation on the electronic system.
Approval of equivalent courses in the electronic system by the dean of the college or his representative.
Steps for implementing the procedures for applying the equivalence of academic courses to a previous equivalency:
The student submits the academic record of the college in which he studied to the Admission and Registration Department.
The Admission and Registration Department refers the student's academic record to the Student Affairs Committee.
The Student Affairs Committee refers the student's academic record to the head of the department to conduct and approve the equivalence.
The department head records the equation on the electronic system.
Approval of equivalent courses in the electronic system by the dean of the college or his representative.
Steps for implementing the procedures for requesting a transfer from one college to another within the colleges:
The student fills out a transfer request form from one major to another within the college after verifying the student's identity, on a date according to the academic calendar.
Approval of the form by the Admission and Registration Department, the Academic Advisor, the Head of the Department, and the Financial Affairs Department.
The student submits the application to the Student Affairs Committee.
The application is forwarded to the Dean of the College for approval.
The application shall be referred to the Admission and Registration Department for implementation in the electronic system and change of the student's specialization.
Steps for implementing transfer request procedures from one major to another within the college:
The student fills out a transfer request form from one major to another within the college after verifying the student's identity, on a date according to the academic calendar.
Approval of the form by the Admission and Registration Department, the Academic Advisor, the Head of the Department, and the Financial Affairs Department.
The student submits the application to the Student Affairs Committee.
The application is forwarded to the Dean of the College for approval.
Steps for implementing additional hours registration request procedures for a student expected to graduate:
The student fills out a request form to add additional hours for a student expected to graduate, on the date according to the academic calendar.
The Student Affairs Committee inquires about the number of remaining hours for the student and signs the form, provided that the number of these hours does not exceed a maximum of 24 hours, and 12 hours in the summer semester.
The student approves the form from the academic advisor, the department head, and the financial affairs department.
The student submits the application to the Student Affairs Committee.
The application is referred to the Dean of the College for approval.
The request shall be forwarded to the electronic system manager; To register the courses available to the student.
Steps for implementing the procedures for requesting study as a visiting student at another university:
The student fills out the study request form as a visiting student.
The request is referred to the Dean of the College for approval and to allow the student to study as a visiting student.
The approved application shall be referred to the Admission and Registration Department, in order to direct the student with an official letter to the university or colleges in which he/she wishes to study as a visiting student, before the end of the first week of study.
Steps for implementing student review procedures:
In the event that the student has any matter related to him academically (outside the approved forms), the following should be followed:
The student fills out a student review form and writes the details of his topic.
The student submits the application to the Student Affairs Committee.
The request shall be referred to His Excellency the Dean of the College or the Vice Dean of the College in order to refer it to the competent authority to take the necessary action and process the request of the student.
Communicate with the student to inform him of the outcome of the request.
