College of Engineering and Information Technology Academic Advising Unit The Role of the Academic Advising Procedural Steps Staff
Procedural Steps for Academic Advising
First: Preparing New Students
Execution Steps
  • Listing the new students.
  • Updating student data.
  • Linking students with academic advisors (10-30 students per advisor).
  • Preparation of lists and systems related to the student in the entire colleges.
  • Providing all necessary forms to deal with cases.
  • Informing the student about the academic advisor.
  • Encouraging the student to visit the academic advisor.
Suggested Programs
  • Welcome messages in all media.
  • Introductory meeting with college staff.
  • Speech by the Dean of the college and the Deputy Dean, presentation of services in the college, presentation of services of the Academic Advising Unit, hosting specialists, etc.
  • Distribution of guidance publications.
  • An introductory tour of the college facilities.
Support and Assistance
  • General Administration of Activities.
  • Admissions and Registration Department.
  • Media and Marketing Department.
Second: The Struggling Students Supporting Program
Execution Steps
  • Listing the struggling students.
  • Calling students for individual interviews.
  • Diagnosing the struggling student’s condition.
  • Solving the academic problems of each student.
  • Assigning each academic advisor for the program of caring for struggling students.
  • Identifying the criteria for struggling (low GPA, repeated absences, length of study, repeated deletion, student behavior in the classroom, etc.).
  • Filtering the struggling cases (academic, psychological, social, economic, etc.).
  • Referring other Struggling cases to the solution center (psychological, social, economic, etc.).
  • Following up on the case after transferring it from the Academic Advising Unit.
  • Closing the case after it ends.
  • Submitting a final report on the overall results of academic struggling at the college.
Suggested Programs
  • Guidance messages in all available platforms.
  • Guidance publications.
  • Group guidance.
  • Academic reinforcement courses.
  • Developmental courses (study skills, test anxiety, etc.).
Support and Assistance
  • Media and Marketing Department.
Third: Outstanding Students Caring Programs
Execution Steps
  • Listing the outstanding students in the college.
  • Preparing a qualifying and enriching program for outstanding students.
  • Preparing lists of supporting entities for outstanding students inside and outside the college.
  • Defining outstanding students and nominating them for the Dean’s Award.
  • Defining the ideal student in the college and nominating him/her.
Suggested Programs
  • Advanced courses.
  • Scientific trips.
  • Scientific meetings.
  • Student visits to: (officials, government sectors, private sectors).
Support and Assistance
  • Deanship of the College.
Fourth: Graduates Caring Program
Execution Steps
  • Listing graduates of the college.
  • Preparing a qualifying and enrichment program for graduates.
  • Preparing lists of companies, Suitable employment destinations for college specializations.
  • Facilitating communication between graduates and employment destinations.
  • Coordination and interaction with the employment site (Wadhifa).
Suggested Programs
  • Professional guidance courses (professional tendencies analysis, CV, etc.).
  • Hosting entities and companies interested in employment according to college specializations.
  • Introducing students to the (Wadhifa) website.
  • Attracting entities and companies interested in employment on the (Job) website to offer specialized jobs.
  • Professional guidance publications.
  • Professional guidance messages in all available media.
Support and Assistance
  • Alumni Unit.
  • Business Support and Development Center.
Fifth: General Programs
Execution Steps
  • Preparation of some guidance and preventive programs in the following areas: (prevention of drugs, anti-smoking, intellectual prevention, other programs).
Suggested Programs
  • Meetings, lectures.
  • General Seminars.
  • Workshops.
  • Awareness Exhibitions.
  • Visits.
  • Distribution of Publications.
Support and Assistance
  • General Administration of Activities.
  • Specialized Government Agencies.
  • Specialized Charitable Organizations.
  • Specialized Departments in Colleges.