College of Engineering and Information Technology Academic Advising Unit Student Responsibilities Toward the Academic Advisor Academic Advising Procedures Guidelines for the Mechanism of Identifying and Supporting Gifted Students Forms Staff
Academic Advising Procedures
First: Orientation of New Students
Implementation Steps
  • Compiling a list of newly admitted students.
  • Updating student records and data.
  • Assigning students to academic advisors (10–30 students per advisor).
  • Preparing all relevant policies and regulations applicable to students across all colleges.
  • Providing all necessary forms and documentation for handling different student cases.
  • Informing students of their assigned academic advisor.
  • Encouraging students to meet and consult with their academic advisor.
Proposed Steps
  • Welcome messages across all media platforms.
  • An introductory meeting with college staff members.
  • Addresses by the Dean and Vice Deans, presentation of college services and Academic Advising Unit services, and hosting of specialists, etc.
  • Distribution of advisory and orientation publications.
  • An introductory tour of the college facilities for newly admitted students.
Support and Assistance (Guidance)
  • General Administration of Activities.
  • Admissions and Registration Administration.
  • Media and Marketing Administration.
Second: Academic Support Program for Students Experiencing Academic Difficulties
Implementation Steps
  • Identifying students who experiencing academic difficulties.
  • Summoning students for individual meetings.
  • Diagnosing the academic status and challenges of students experiencing academic difficulties.
  • Addressing each student’s academic issues on an individual basis.
  • Assigning each academic advisor to the Academic Support Program for Students Experiencing Academic Difficulties.
  • Defining criteria for the academic difficulty (low GPA, repeated absences, duration of study, frequent course withdrawal, in-class behavior, etc.).
  • Classifying cases of the academic difficulty (academic, psychological, social, financial, etc.).
  • Referring non-academic cases to the Solutions Center (psychological, social, financial, etc.).
  • Following up cases after referral from the Academic Advising Unit.
  • Closing cases upon completion of required interventions.
  • Submitting a comprehensive final report on academic difficulty outcomes at the college level.
Proposed Steps
  • Guidance messages through all available communication channels.
  • Advisory publications and guidance materials.
  • Group academic advising sessions.
  • Academic remedial courses.
  • Developmental training courses (study skills, test anxiety management, etc.).
Support and Assistance (Guidance)
  • Media and Marketing Administration.
Third: Programs for Outstanding Students
Implementation Steps
  • Identifying academically outstanding students within the college.
  • Designing an enrichment and developmental program for outstanding students.
  • Preparing lists of supporting entities for outstanding students within and outside the college.
  • Recognizing outstanding students and nominating them for the Dean’s Award.
  • Defining and nominating the Ideal Student at the college.
Proposed Steps
  • Advanced training courses.
  • Academic field trips.
  • Scholarly meetings and seminars.
  • Student visits to (officials, government sectors, and private sector institutions).
Support and Assistance (Guidance)
  • Dean’s Office.
Fourth: Alumni Support Program
Implementation Steps
  • Identifying and compiling a database of college alumni.
  • Designing an enrichment and capacity-building program for alumni.
  • Preparing a list of companies and employment entities relevant to the college’s academic disciplines.
  • Facilitating communication between alumni and potential employers.
  • Coordinating and engaging with the employment platform (Wadhefa).
Proposed Steps
  • Career guidance courses (career aptitude analysis, CV writing, etc.).
  • Hosting organizations and companies seeking to recruit in alignment with the college’s academic disciplines.
  • Introducing students to the Wadhefa employment platform.
  • Engaging and attracting organizations and companies to the Wadhefa platform to post specialized job opportunities.
  • Career guidance publications and informational materials.
  • Career advisory messages through all available communication channels.
Support and Assistance (Guidance)
  • Alumni Unit.
  • Business Support and Development Center.
Fifth: General Programs
Implementation Steps
  • Designing advisory and preventive programs in the following areas: drug abuse prevention, anti-smoking initiatives, intellectual awareness and protection, and other relevant programs.
Proposed Steps
  • Meetings and lectures.
  • Public seminars.
  • Workshops.
  • Awareness exhibitions.
  • Field visits.
  • Distribution of informational publications.
Support and Assistance (Guidance)
  • General Administration of Activities.
  • Relevant specialized governmental entities.
  • Relevant specialized charitable organizations.
  • Specialized departments within colleges.