The Role of the Academic Advisor:

• Familiarity with the registration, deletion and additional dates announced by the Admission and Registration Department.

• Knowledge of the college's study plan and graduation requirements for students and ensuring that the student's schedule matches the college's study plan.

• Prepare and update the academic advising record file for each male and female student, where the counselor opens a special file for each male or female student in the group. It includes the registered subjects and the level of grades of the male or female student in them. It also consists of the cumulative average, as well as the minutes of periodic meetings between the advisor and the male or female student. In addition, it has some reports or warnings directed from the subject course through which the level of the student can be assessed.

• Organize periodic interviews (at least twice per semester) with each student who supervises; They have a purpose:

  • Identify students' performance in the last semester.

  • Encourage and encouraging the male or female student to exert more diligence and praise him if he is distinguished in some course.

  • Discuss difficulties, if any, and searching for appropriate solutions. Discuss the appropriate options for the student next semester (registration or deletion of courses, raising the GPA, choosing a specialization, etc.)

  • Assist the male or female student in the event of difficulty in registering or conflicting with some subjects.

  • Careful follow-up of the student's academic achievement in the subjects in which he is registered, writing periodic reports and attaching them to the student's file.

  • Address faculty members if the level of the male or female student is low or referral to the academic advising unit.

  • Suppose the student does not attend or repeats the absence. In that case, the advisor intensifies the periodic meetings, discusses the student accurately the reasons, and tries to solve them or raise them to the academic advising committee.

• Discover and developing students' talents.

• Help students make the most of the college's e-learning website.

• Encourage students to participate in academic and extra-curricular activities.

• It is preferable not to change the mentor for the male or female student joining until he graduates.

• An academic friendship relationship must be built between the counselor and the student, or the counselor and the student, to dissolve the differences between them.

• The role of the counselor should be as a social and functional advisor (when possible) for the male or female student to know his or her social conditions and help in stabilizing the student's future career and contribute to opening prospects for job opportunities for him or her in the field of training or continuing postgraduate studies.

• Allocate office hours to meet the students in his office to discuss the problems they face during their study.

• Introduce students to the college’s goals, mission, educational programs, scientific departments, fields of work for graduates, and aspects of care and services it provides to its students, and they are also enlightened and directed to choose majors.

• The occasion that suits their capabilities and potentials.

• Submit a periodic report on students' performance to the Academic Support and Counseling Unit (before the end of the semester), including the academic performance of the student (better or worse than before, and the procedures that were taken to address the performance).

• Submit a report on the problems that need the intervention of the unit or the college administration.

• Motivate and encouraging students to take advantage of the library and manage their time effectively.

• Encourage students to study as groups and to benefit from their peers.

Role of the students:

• The male or female students must take full responsibility for their academic performance, as academic advising is a mechanism for assistance.

• View the college directory and its website on the World Wide Web to get acquainted with all the requirements of the department, college, and colleges.

• Familiarity with the details of the academic calendar and the critical dates related to registration, withdrawal, apology, etc.

• Knowledgeable of his academic advisor and the dates of his office hours.

• Meet the counselor to consult about academic and professional goals, the program, and the academic schedule, and inquire about all aspects that he deems ambiguous.

• Implementation of the counselor's recommendations and attendance at the meeting with the counselor according to the agreed dates.

• Notify the counselor of any changes that may affect his academic program or performance.